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Real Estate Operations Coordinator (Coordinator Assistant)

The Real Estate Operations Coordinator provides administrative and operational support to ensure transactions, projects, and client services are delivered accurately and efficiently. This role supports investors, landlords, and real estate professionals by maintaining organized workflows, monitoring critical deadlines, and coordinating documentation throughout the transaction lifecycle.

This position is ideal for someone with strong organizational skills, attention to detail, and a passion for supporting real estate operations. A real estate license is not required; however, previous experience in real estate, property management, or a related industry is highly preferred.

Responsibilities

• Assist with organizing and reviewing transaction documents for completeness.
• Maintain digital transaction files and CRM records.
• Track critical dates, contingencies, and project milestones.
• Coordinate administrative communications with clients and transaction participants.
• Prepare files for closing and project completion.
• Schedule appointments and follow up on outstanding items.
• Perform administrative audits to maintain file accuracy and organization.
• Support process improvements and operational efficiencies.

Qualifications

• Strong organizational and time-management skills.
• Highly Organized.
• Excellent written and verbal communication.
• Comfortable learning new software and technology.
• Ability to manage multiple projects simultaneously.
• Professional, dependable, and detail-oriented.
• Real estate or property management experience preferred.